Procurement  |  Supply Chain

PURCHASING MANAGER – CHEMICAL MANUFACTURING

LYNN, MA LOCATION – POSITION IS BASED ON-SITE

Innovative designer/manufacturer of polyurethane polymers and compounded finishing materials with applications for a wide range of industries including automotive, biomedical, consumer electronics, digital ink jet, film conversion, industrial coatings, leather and textile finishing has this immediate need!

 

OVERVIEW

Manager is responsible for planning, sourcing, purchasing, and managing all materials, supplies, equipment, and services required to support Company operations.  As the sole member of the Purchasing Department, Manager performs both strategic and day-to-day purchasing activities while working closely with Production, Shipping, Customer Service, Quality, R & D, Laboratory, Accounting, Sales, Maintenance, and Management to ensure uninterrupted operations.

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RESPONSIBILITIES

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Procurement & Purchasing:

• Purchase all raw materials required for production

• Purchase packaging materials, labels, containers, and shipping supplies

• Purchase maintenance, repair, and operating (MRO) supplies

• Purchase office supplies, safety equipment, laboratory supplies, and miscellaneous company needs

• Issue and manage purchase orders

• Verify pricing, quantities, and delivery dates

• Monitor purchasing budgets and spending

• Expedite critical materials when necessary

• Source alternate suppliers when shortages occur

 

Vendor Management:

• Develop and maintain supplier relationships

• Solicit competitive quotations

• Negotiate pricing, payment terms, freight terms, and lead times

• Evaluate supplier performance regarding quality, delivery, and service

• Resolve supplier-related issues

• Maintain approved supplier files

 

Inventory Management:

• Monitor inventory levels

• Establish reorder points and safety stock levels

• Coordinate with production planning regarding inventory requirements

• Investigate inventory discrepancies

• Assist with physical inventory counts

• Recommend inventory reduction strategies while maintaining adequate supply

 

Production Support:

• Review production schedules

• Ensure all required raw materials are available prior to manufacturing

• Coordinate emergency purchases for production interruptions

• Communicate shortages or delays to production management.

 

Receiving Coordination:

• Coordinate incoming deliveries

• Ensure timely receipt of purchased materials

• Resolve receiving discrepancies

• Coordinate returns of defective or incorrect materials

• Work with Shipping/Receiving personnel regarding storage requirements

 

Logistics & Transportation:

• Coordinate inbound freight

• Obtain freight quotations

• Schedule carrier pickups when required

• Manage freight claims

• Monitor transportation costs

 

Documentation & Recordkeeping:

• Maintain purchasing records

• Maintain supplier certifications and documentation

• Maintain current pricing records

• Maintain purchase order files

• Track supplier performance metrics

• Ensure documentation complies with company quality procedures

 

Cost Control:

• Identify cost-saving opportunities

• Conduct annual price reviews

• Recommend alternate materials when appropriate

• Analyze purchasing trends

• Reduce freight expenses whenever possible

• Minimize inventory carrying costs

 

Quality Support:

• Coordinate supplier corrective actions

• Assist Quality with supplier nonconformances

• Ensure purchased materials meet specifications

• Obtain Certificates of Analysis (COAs), Safety Data Sheets (SDSs), and other required documentation

 

Regulatory Compliance:

• Ensure purchased materials comply with applicable regulatory requirements.

• Maintain supplier regulatory documentation.

• Support audits involving purchasing records.

• Ensure compliance with company purchasing policies.

 

Cross-Department Communication - Work closely with:

• Production

• R & D

• Shipping/Receiving

• Quality Control

• Laboratory

• Maintenance

• Accounting

• Customer Service

• Sales

• Executive Management

 

Administrative Duties:

• Maintain purchasing reports

• Update ERP/MRP purchasing information

• Maintain vendor contact information

• Monitor open purchase orders

• Prepare purchasing metrics and reports

• Participate in budget planning

 

Decision-Making Authority

The Purchasing Manager has the authority to:

• Select qualified suppliers

• Negotiate pricing and purchasing terms

• Issue purchase orders within authorized spending limits

• Recommend supplier additions or removals

• Recommend inventory adjustments

• Prioritize purchases based on business needs

 

REQUIREMENTS

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Performance Expectations:

• Ensure/Maintain uninterrupted supply of production materials

• Ensure purchasing cost reduction objectives are met

• Ensure on-time material availability

• Ensure/maintain accuracy of purchasing records

• Build strong supplier relationships

• Respond promptly to internal purchasing requests

• Demonstrate professionalism, initiative, and sound business judgment

 

Key Skills & Qualifications:

• Strong negotiation and communication skills

• Excellent organizational and time-management abilities

• Ability to manage multiple priorities in a fast-paced manufacturing environment

• Knowledge of ERP/MRP systems

• Proficiency with Microsoft Excel and other Microsoft Office applications

• Understanding of inventory management and production planning

• Analytical and problem-solving skills

• Ability to work independently with minimal supervision

• High attention to detail and accuracy

• Ideally, a BS in Business, Supply Chain along with CPM Certification